Visitor Management at Cedarburg Schools
What is Raptor Visitor Management System?
The Cedarburg School District uses the Raptor Visitor Management System at all district schools to strengthen our program of campus safety for students and faculty. The Raptor system enables school officials to know who is in the school buildings at all times which is a key part of keeping the school community safe. The Raptor system screens visitors, contractors, and volunteers in our schools and provide us with a safer environment for our students and staff.
How does the Raptor System Work?
Upon entering schools in the district, visitors will be asked to present an ID such as a Driver’s License, which can either be scanned or manually entered into the Raptor Visitor Management system. If a visitor for any reason does not have a US government-issued ID, the school staff member can use any form of identification and manually enter the person’s name into the Raptor system. The Raptor system will check to ensure that registered sexual offenders are not entering our school campuses without our knowledge. The Raptor system checks the visitor's name and date of birth for comparison with a national database of registered sex offenders. The registered sex offender database is the only official database checked by the Raptor system. No other data from the ID is gathered or recorded and the information is not shared with any outside agency. Once entry is approved, Raptor will issue a badge that identifies the visitor, the date, and the purpose of his/her visit. A visitor’s badge will not be necessary for those not planning on entering the building beyond the main office.
Upon leaving the building, visitors check out of the Raptor system by scanning the badge in the office or security desk.
What data is collected and stored when a visitor ID is scanned into the Raptor system?
The Raptor scanner collects the ID photo, name, date of birth, and the last four digits of the license number (the other digits are replaced with ***). If two or more visitors have the same first name, last name, and date of birth, Raptor uses the last four digits of the license number to differentiate between them. Only the minimum data needed to accurately identify an entrant is collected (i.e., no address information, no Social Security Numbers, no physical characteristic data, etc.). No other data is collected from the ID and no photocopy of the ID is retained.
How is the data used? To what purposes am I authorizing its use?
The data is used to ensure that the district/school maintains a log of all visitor and other entry data through the front office, and the district/school can instantly check that data against two databases: 1) a database of the registered sex offenders in all 50 U.S. states, and 2) a custom database populated by school administrative personnel which can contain entry alerts such as custodial orders, known gang members, etc. No data is shared with third parties.(more information on Raptor Data Collection and Security).
The safety of our students is our highest priority and the Raptor visitor management system allows us to quickly identify those that may present a danger to our students. Thank you in advance for your understanding and your support in enhancing the school safety protocols in our district.
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